Launch Microsoft Outlook using desktop icon or using the start menu search function or browse folder in All Programs List.

Access to computer with Internet connection For more Microsoft Office 365 tips & tricks, be sure to visit our blog and subscribe.This document details the steps necessary to create automated set of email rules using Outlook. I hope you found this tip useful and can help organize your inbox. You can go directly to that file folder to view what was moved to review at a later time. All emails previously received from the sender and going forward will be placed in my Dynamics Communities folder in my inbox. Once you click OK, your rule will process. First, click whether or not you want messages already in your inbox with this email address to go to the junk folder as well. Once you create your new folder and name it, click Ok until you get to the next screen shot.Īfter you have clicked OK, you’ll be brought to a Success dialog box which will enact the rule. Since this is a new rule, I created a New Folder to capture that message. Another dialog box appeared asking where I want the message to go. Now, in the Do the following section, click on the preference you prefer. The rule I am creating is going to take any email that comes into my inbox from “Dynamics GP User Group” and place it into a new folder I created in my inbox called “Dynamics Community.”Īfter you select Create Rule, a dialog box will appear with options to create your rule. Then go to Create Rule (note: if you have rules predefined you can select one of those or create a new rule). First, right-click a meassage while in your inbox or another email and select Rules. The easiest way to crete a rule is right from your email message.

Let’s start with moving an email message from your inbox to another folder.

Rules will allow you to move, flag, and respond to email messages instantly.

First, you need to understand what rules do. In this blog, I will teach you how clean up your inbox by using the Rules tool in Outlook. Does your Microsoft Outlook inbox get flooded with emails every day like mine? Ever wish they would magically move to another folder where you can view them later so that you can concentrate on what is important.

Setting up rules in outlook